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Thursday, 14 May 2015

3 Scenarios where Exchange Granular Restore Can Save Your Time

So, are you looking to back up Exchange Server of your organization? Well, most of you may not be familiar with the different levels of Exchange Server Protection that majority of backup solutions offer. Basically there are two levels of Exchange Server Protection – Granular Restore and Database level.

With a database level backup, the complete exchange database can be recovered, which is beneficial in case of any disaster where the whole server data is lost. But what about the situation where you need to restore only a single mailbox?

In this article, we take a look at 3 scenarios where it will pay dividends to have granular restore capabilities in your Exchange backup solution.


Scenario 1 – Accidental Data Loss

When we talk about IT business, accidental or intentional email deletion is an unavoidable situation. No matter what you do, no matter how you do, no matter how much you train your employees – this happens with every organization.  When any of your team members loses a vital mail, having a database level Exchange backup will help you to restore but what this type of restoration will cost you – Time Spent in Recovery. Restoring the complete database cannot be done swiftly and moreover you will need some additional time as well to trawl through the entire database once restored, to search that particular lost email.  

This is where Granular Restore Function proves to be handy in making your life a lot easier. Rather than recovering the complete database to find a single lost email, a granular restore function will let you to select that email from within the backup itself to restore that email only.

So, from the next time onwards when David from Finance department loses any important email or Margaret from Marketing department loses the contact information for a major deal, you don’t need to recover the complete database just to get back only one or two items.

Scenario 2 – Data loss on a Deadline

Much like unintentional deletions, hardware related data loses are a similarly unlikable and universal part of IT industry. Generally, when a hard drive crashes in your Exchange Server and due to this you lose important mailbox items; a database level recovery will get your lost items back. Actually, in case of data loss, you would be required to restore the complete database anyhow. But what if that hard-drive failure happens together with the closing date of make or break deal your sales team needs to close? As we have already discussed above, recovering the complete database is certainly not a swift job – So the main question is – How would you restore the items important to concluding the deal? Well, provided at least one of your databases persists to be unharmed, then once again granular restore function is going to make your recovery task much easier.

By making use of Granular Restore feature – BackupAssist Restore Add-on, you will be able to select the mailbox item essential for closing the deal. You can swiftly restore the required mailbox items to your intact database to allow the Sales team to meet their deadline, and then at that time you will have a considerably reduced stress experience restoring the remaining part of lost database in a timely manner

Scenario 3 – Intended Troubles

Whatever the reason, having a granular restore function in your back pocket is going to make it a lot faster and easier to disprove any loss these morally-questionable employees may attempt.

The one facet of IT industry that no one wants to think about is corruption or intended erasure of vital business data. But unluckily it does takes place. Staff members will deliberately delete or damage the vital mailbox data for any number of reasons – may be they have been fired from the company and wish to cause damage before leaving the company. Another possible reason could be – they are trying to cover the area of their blunders that could get them sacked or due to many such reasons. Though, we definitely hope you haven’t hired somebody like that.

Final Words

Whatever the cause is, having granular recovery option in your pocket will make the recovery task for you much faster and simpler. However sometimes, depending upon the level of corruption, granular recovery option does not work and you won’t be able to recover any mailbox item from the database. In such cases, where all recovery methods fails to restore the mailbox items, professional recovery tools like Stellar Phoenix Mailbox Exchange Recovery comes to the rescue, which can help you to restore from a single mailbox item to the entire exchange database in an efficient and timely manner so that you don’t have to worry about your deadlines.   

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